How to Sort through Mac Spotlight’s Search Results Spotlight doesn’t always guess correctly when it comes to what you’re searching for. In fact, some searches yield more than 20 possible outcomes, and you need to sort through Spotlight’s search results. Spotlight isn’t always going to get the Top Hit right, so it also displays what it considers to be the next 20 most likely matches, are segregated into categories (Applications, Documents, Folders, PDF Documents, Music, Messages, Images, Movies, Bookmarks, and so on). Just click an item to launch or open it. Fortunately, Spotlight’s track record is pretty good.
News Item SIM-Free iPhone Xr Now Available from Apple Nov 15, 2018 Apple has made the SIM-free variant of the iPhone Xr available from its web site. The phone ships unlocked and without service. Anyway - when you start to search in Outlook for Mac a panel of search options pops up. Make sure to click 'current folder' (all the way on the left) - and voila the search worked again. I must have unchecked it by accident to cause this problem. For the past week, Georgetown freshman Mac McClung has been generating viral clips and tearing up the Nike Pro-City “Jabbo” Kenner League with 30-point performances and (Read more).
If Spotlight guesses right, click the Top Hit entry or press Return or Enter to either launch the application in question, open a particular file, or displays the appropriate folder in the Finder. (The shortcut is to press Command and Return to launch the top hit.) When your search yields many possible outcomes, click Show All.
Surprisingly enough, clicking Show All doesn’t show you everything. Instead, Show All opens a separate Finder window.
The most probable search results in each category are listed, followed by an indication of how many more results are in each group. Click the more line to scroll through the list of other possible search outcomes. If you get a flood of results and aren’t sure which is the one you’re looking for, Spotlight provides a good spot to use Leopard’s Quick Look feature. Just click the Quick Look icon and, well, have a quick look at the sorted files until you find the proper one. Spotlight is arguably the quickest way to launch an application.
Just start typing its name into the Spotlight search field, and it should show up as the top hit after only a few letters (and sometimes a single keystroke). Press Return to launch the program.
Web Search Results
Spotlight is able to search so quickly because it indexes, or catalogs, all the files on the computer. The index is seamlessly updated each time you add, move, modify, copy, or delete a file. Spotlight also automatically rummages through meta data, the information about your data. Digital photographs, for example, typically capture the following metadata: the camera model used to snap the image, the date, the aperture and exposure settings, whether a flash was used, and so on. For example, if a friend e-mails you pictures taken with a Kodak camera, you can quickly find those images by entering the search term Kodak.
Verify that the Outlook Profile/Identity is stored at the default location. First of all, make sure that the Outlook 2016 for Mac Profile or the Outlook for Mac 2011 Identity data is stored under the correct default location and has no special characters on its name. If the Profile or Identity name contains a special character, then follow the steps in this to change the name:. Outlook 2016 for Mac default Profile Location:.
/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile. Outlook for Mac 2011 default Identity location:. /Users/username/Documents/Microsoft User Data/Office 2011 Identities/Main Identity Method 2. Install all Microsoft Updates.
Open any Office application such as Word, Excel, or Outlook. On the top menu, go to Help Check for Updates.
Important: If you don't see the 'Check for Updates' option on the Help menu, then download and run the latest version of the Microsoft Auto-Update tool from. (After running the tool, the ' Check for Updates' option will be available). Run the Outlook 2016 Search Troubleshooter. The next method to fix the 'No Results' search issue in Outlook 2016 for MAC, is to run the Microsoft Outlook Search Troubleshooter.
Close Outlook 2016 for MAC. Run the tool from MS. Move Messages to another Outlook folder. Open Outlook. Create a new folder inside Outlook (e.g. Inbox-New) 3.
Select and move all messages to the new created folder. When the moving is done, move back your messages to the original folder. (This process will force Outlook to re-index the emails and they start to appear in the results). Once you done delete the temporary folder.
Re-Index Hard Drive in Spotlight. Open the System Preferences and click on Spotlight. Make sure that Mail Messages is checked under the Search Results tab 3. Then click the Privacy tab. Make Sure that the Outlook Profile (or Identity) folder or one of its parent folders is not added to the Privacy tab.
(If so, then remove them, skip the rest steps and try to find something using the Outlook search). Then Drag and drop the hard drive icon from the desktop into Spotlight. (This will remove the current index) 6. Finally highlight the hard drive you just added and click the minus button to remove it. (This will force Spotlight to create a new index) 7.
Wait until Spotlight indexing your drive. After indexing restart your computer. Try to use the Outlook search. If the problem persists: a.
Delete (or move to desktop and delete them later) the following files from the User’s Library/Preferences folder:. com.microsoft.Outlook.SyncServicesPreferences.plist. com.microsoft.SyncservicesAgent.plist b. Then delete (or move to desktop) from the User's Library/Preferences/Microsoft/Office 2011 folder, the file OfficeSync Prefs c. Restart your MAC.
Try to perform a search in Outlook. Re-index the Outlook for MAC Search Database. Outlook for Mac uses OS X Spotlight to search your mailbox.
If the Spotlight Index is corrupted then the Outlook search may display 'No results'. At this case you have to re-indexing the Outlook 2016 for Mac search database. To do that:. Outlook 2016 for MAC: – To re-index the Search database in Outlook for Mac 2016 1. Go to Finder Applications Utilities Terminal. Type ' mdimport -L'. IMPORTANT: If you see more than one instance of 'Microsoft Outlook Spotlight Importer.mdimporter' delete the Outlook application that you are NOT using, empty it from the Trash, again restart your Mac, and go back to Step 1.
Without closing the 'terminal' window, open Outlook and try the search function. If you receive results when searching then the problem is resolved. If the Outlook search displays again 'No results' then continue below: 5. In Terminal, re-index your Outlook database using the following command and substituting your own user name for. Mdimport -g '/Applications/Microsoft Outlook.app/Contents/Library/Spotlight/Microsoft Outlook Spotlight Importer.mdimporter' -d1 /Users/ /Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile. Note in the command above, the path after '-g' is the default path where your Outlook is installed. The path after '-d1' is the default path to your profile.
You'll have to substitute your actual paths if you have renamed your profile or installed Outlook in a different location. Re-indexing will take some time to complete.
Once the process is complete, quit and re-launch Outlook. TIP: Here is an alternative method to re-build the Outlook 2016 Database in MAC: 1. Go to the following location:.
/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data 2. Move the Outlook.sqllite file to your desktop.
(This will force Outlook to detect an issue and to do an auto rebuild). When the Rebuild is completed, open Outlook and perform a search. If the search is working then delete the 'Outlook.sqllite' file from your desktop. Outlook for Mac 2011: – To re-index the Search database in Outlook for Mac 2011 1.
Hold down the Option key, and then click the Outlook for Mac 2011 icon. (or go to Applications Microsoft Office 2011 Office Microsoft Database Utility). Highlight your Identity Click Rebuild. FIX Spotlight Permissions & Rebuild Spotlight Index using Terminal. The final method to resolve the 'No Results' issue when performing a search in Outlook 2011 or 2016 for Mac, is to fix the Spotlight permissions in Outlook 2011 database and then to rebuild the Spotlight database, by following the steps below:.
Outlook for Mac 2016 1. Open Terminal from Applications Utilities. Give the following commands in order (Press Enter after typing each command). sudo mdutil -i off /. sudo rm -rf /.Spotlight.
sudo rm -rf /.metadataneverindex 3. Reboot your computer. After restart, open Terminal again and type these commands in order:. sudo mdutil -i on /. sudo mdutil -E 3.
Now wait until Spotlight reindex your entire drive. You can monitor the process if you click at Spotlight Search icon at the upper-right corner.
When the indexing is completed (100%) then proceed and try the Outlook search. Outlook for Mac 2011. Open Terminal from Applications Utilities. Give the following commands in order (Press Enter after typing each command).
sudo chown root:wheel '/Applications/Microsoft Office 2011'. sudo chmod 755 '/Applications/Microsoft Office 2011'. sudo mdutil -a -i off. sudo rm -rf /.Spotlight-V100. sudo mdutil -a -i on 3. Now wait until Spotlight reindex your entire drive. You can monitor the process if you click at Spotlight Search icon at the upper-right corner.
When the indexing is completed (100%) then proceed and try the Outlook search. Completely Remove and Reinstall Office for MAC. Backup Outlook Data (copy Outlook Identity or Profile to another location. Your Desktop).
Completely or 3. Re-install Office for MAC. Open Outlook for MAC and use the Import command to import the Outlook data from the backup location. Follow the steps is above to reindex the Outlook search database. Try the Outlook search function. Did it work for you?
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